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Scheduled Service Change: Additional Zoom Features Available - April 4, 2021

Event:
2021-04-04 11:00:00
Expected Duration:
2021-04-04 12:00:00
Status:
Closed
Brief Description:
On April 4, 2021, between 11:00am and 12:00pm, two additional features will be available for Cornell Zoom meetings: In-meeting File Transfer and Add Authentication Exceptions.
User Impact:
The only visible change to users will be that these indicated features will become available in their personal Zoom settings (and, for the add exception feature, when scheduling a new meeting or editing an existing one).
Services Affected:
Web and Video Conferencing
Subsites Affected:
Web and Video Conferencing
Full Description:
On April 4, 2021, we will make available two additional Zoom features for Cornell Zoom users:

1. The Zoom In-Meeting File Transfer feature (in Chat) will be unlocked, allowing hosts to enable this setting on their personal Zoom account at their discretion. See https://support.zoom.us/hc/en-us/articles/209605493-Sending-a-file-in-meetings-and-webinars for more details. As this can open an additional vector for Zoombombing and the transmission of potential malware, for best security, it is recommended that hosts enable this feature only if they have a specific need, always using the feature in conjunction with other Zoom best security practices (see https://it.cornell.edu/zoom/checklist-keep-your-zoom-meeting-secure). If hosts are aware in advance of what sort of file types they wish to be used with the in-meeting file transfer feature, they should use the optional settings to specify those specific file types as permitted (excluding all others).

2. The Add Authentication Exceptions feature will be enabled. See https://support.zoom.us/hc/en-us/articles/360037117472-Authentication-Profiles-for-meetings-and-webinars#h_01F13CMJ47ERFJ9Y9WEKEW8W59 for more details. This feature will allow hosts who restrict their meeting to only Cornell-authenticated users (recommended for best security) to be able to add individual exceptions to the authentication restriction. This could be used for guest speakers or captionists who do not have Cornell credentials. This feature will e-mail the specified exceptions an email invitation with a unique link that they can use to join the meeting, even with the meeting otherwise restricted to authenticated Cornell users (or other authentication profiles or domains, if the host has changed the defaults). This allows improved meeting security for situations where a small number of attendees do not have Cornell credentials, but the rest do.

Only visible change to users will be that these indicated features will be available in their personal Zoom settings (and, for the add exception feature, when scheduling a new meeting or editing an existing one).
CIT TDX ID:
303428



Timeline of Changes

Description Current Status Date Time
On April 4, 2021, we will make available two additional Zoom features for Cornell Zoom users: 1. The Zoom In-Meeting File Transfer feature (in Chat) will be unlocked, allowing hosts to enable this setting on their personal Zoom account at their discretion. See https://support.zoom.us/hc/en-us/articles/209605493-Sending-a-file-in-meetings-and-webinars for more details. As this can open an additional vector for Zoombombing and the transmission of potential malware, for best security, it is recommended that hosts enable this feature only if they have a specific need, always using the feature in conjunction with other Zoom best security practices (see https://it.cornell.edu/zoom/checklist-keep-your-zoom-meeting-secure). If hosts are aware in advance of what sort of file types they wish to be used with the in-meeting file transfer feature, they should use the optional settings to specify those specific file types as permitted (excluding all others). 2. The Add Authentication Exceptions feature will be enabled. See https://support.zoom.us/hc/en-us/articles/360037117472-Authentication-Profiles-for-meetings-and-webinars#h_01F13CMJ47ERFJ9Y9WEKEW8W59 for more details. This feature will allow hosts who restrict their meeting to only Cornell-authenticated users (recommended for best security) to be able to add individual exceptions to the authentication restriction. This could be used for guest speakers or captionists who do not have Cornell credentials. This feature will e-mail the specified exceptions an email invitation with a unique link that they can use to join the meeting, even with the meeting otherwise restricted to authenticated Cornell users (or other authentication profiles or domains, if the host has changed the defaults). This allows improved meeting security for situations where a small number of attendees do not have Cornell credentials, but the rest do. Only visible change to users will be that these indicated features will be available in their personal Zoom settings (and, for the add exception feature, when scheduling a new meeting or editing an existing one). 2021-04-01 18:18:54